Privacy Policy -

Privacy Policy for Cordovan Art School

Effective Date: 09/04/2025

1. Introduction

At Cordovan Art School (“we,” “our,” or “us”), we are committed to protecting your privacy and the personal data of all our students, including children and adults. This Privacy Policy explains how we collect, use, and protect your personal information when you engage with our school, whether online or in person. We comply with all applicable data protection laws, including the Children’s Online Privacy Protection Act (COPPA), the General Data Protection Regulation (GDPR) where applicable, and relevant national or regional legislation.

By enrolling in our programs, using our website, or participating in any of our services, you agree to the terms of this Privacy Policy.

2. Personal Data We Collect

We may collect the following types of personal data from students, parents/guardians, and website visitors:

a. Student Data (Adult & Child)

Full name
Date of birth
Gender
Emergency contact information
Medical or allergy information (if necessary for safety)
Artwork submissions or portfolio content
Photographs or video recordings (with consent)
Attendance and performance records

b. Parent/Guardian Data (for minors)

Full name
Relationship to student
Contact details (email, phone number, address)
Payment or billing information

c. Website & Communication Data

Email addresses for newsletters or inquiries
IP addresses and browser types (automatically collected)
Information provided via forms or live chat on our website

We only collect data necessary to provide our services and operate the school safely and effectively.

3. Cookies

Our website uses cookies to enhance user experience and gather analytics. Cookies are small data files stored on your device.

We use:

Essential cookies for website functionality
Analytical cookies to understand visitor behavior
Preference cookies to remember your settings

You can disable cookies via your browser settings. However, doing so may affect the website’s functionality.

4. Retention & Deletion

We retain personal data only as long as necessary for the purposes outlined in this policy.

Financial records: Retained for 7 years to comply with legal obligations
Photographs/videos: Retained indefinitely unless withdrawal of consent is received
Inactive website accounts: Deleted after 24 months of inactivity

You may request deletion of your or your child’s personal data at any time (subject to legal and administrative constraints).

5. Merger or Acquisition

If Cordovan Art School is involved in a merger, acquisition, or sale of assets, your personal data may be transferred to the new entity. We will notify you via email and/or prominent notice on our website of any such change, and your choices regarding your personal data will be respected.

6. How We Keep Your Data Safe

We implement appropriate physical, electronic, and managerial safeguards to protect personal data from unauthorized access, disclosure, alteration, or destruction.

Examples include:

Secure storage of paper forms in locked cabinets
Encryption of digital records
Restricted access to data based on role
Regular security audits and staff training

7. Children’s Privacy

Protecting the privacy of children is especially important to us.

We collect data from children only with parental or guardian consent
We do not market to children
Photos, videos, and artwork of children are only used publicly with written parental consent
We comply with COPPA and other child data protection laws

Parents or guardians can review, request deletion of, or refuse further collection of their child’s data at any time.

8. Your Rights for Your Personal Data

Depending on your jurisdiction, you may have the following rights:

Access to your personal data
Correction of inaccurate or incomplete data
Deletion of your data
Restriction or objection to processing
Data portability (where applicable)
Withdrawal of consent at any time

To exercise any of these rights, please contact us using the information below. We will respond within the timeframes required by law.

9. Privacy Policy Scope

This Privacy Policy applies to:

All programs, classes, and workshops offered by Cordovan Art School
Our website and any digital platforms operated by us
Communications between you and Cordovan Art School

It does not apply to third-party websites or services that may be linked from our site. We encourage you to review the privacy policies of those external services.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on our website with an updated “Effective Date.” If material changes are made, we will notify you via email or a notice on our homepage.